Auditing Home
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Memorandum
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TO: |
All Agency Heads |
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FROM: |
Glen B. Gainer III State Auditor |
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DATE: |
April 17, 2007 |
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RE: |
Electronic Invoice Imaging Standards |
As an integral part of my paperless audit vision, the West Virginia State
Auditor’s Office has completed the process of piloting electronic requisitions
with four different state agencies with great success. The exciting news is that
all four piloting agencies have realized significant cost savings. We have
reduced the pushing of paper, improved the payment workflow, and enhanced
document retention and retrieval capabilities across the board.
As part of these efforts, I pushed for and celebrate the passing of Senate Bill
405 during the 2007 regular Legislative Session. This bill effectively amended
Chapter 12, Article three, section five (12-3-5) of the Code of West Virginia,
which defines when a requisition to the Auditor is sufficient authority for
issuing a warrant. More specifically, subsections (b) (1) and (b) (2) were both
amended to require that electronic requisitions be "in an unaltered format
approved by the Auditor."
Therefore, I have prepared and approved the Electronic Invoice Imaging
Standards and Requirement Policy, a copy of which is included with this
correspondence that sets forth the technical standards and required transfer
protocol for all agencies wishing to participate in electronic requisitions.
I am very excited about additional state agencies participating and utilizing
electronic submission of payment requisitions to my office. In order to ensure a
coordinated and successful roll-out of additional agencies, I ask that any
interested agencies contact Lisa Comer, 304.558.2251, extension 2163
lisa.comer@wvsao.gov, with
participation questions and/or Neil Legg 304.558.2251, extension 2145
neil.legg@wvsao.gov,
with technical questions relating to the standards. A copy of the Electronic
Invoice Imaging Standards and Requirement Policy, along with a listing of the
current participating agencies and their contact numbers, are available on the
Auditor’s web site at
www.wvsao.gov under the Auditing tab.
GBGIII;TC:cc
Attachment
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