Our government is interested in signing up for the Local Purchasing Card Program
Currently, there are more than 300 local governments participating in the Local Government Purchasing Card Program. This program has grown from 42,455
transactions totaling $16.4 million dollars in 2009, to 351,434 transactions totaling over $200 million dollars in 2019. Since the program began,
approximately $28,095,094 dollars in cash rebates have been dispersed to local governments.
Today, there are over 6,600 Local Government P-Cards in use by participating governments. Would your local government like to be a part of this program and
realize cash rebates?
The West Virginia State Auditor's Office will help you decide which card is right for your employees and/or departments. We will also assist you in setting up credit
limits and authorization strategies. Once you sign a participation agreement, and assign a Purchasing Card Coordinator on your staff, you will then obtain cardholder agreements
from anyone to whom you issue a P-Card.
The WVSAO will provide training to cardholders, card coordinators and approving managers. We have an operations department that stands ready to meet your card maintenance
needs including credit card limit changes; card cancellations; and requests for new cards. Or, your P-Card coordinator can perform these functions through
the electronic web-based platform.
Once you begin using your P-Cards, we also provide enhanced monitoring to detect potentially fradulent transactions. We will also get financial reports and match vendors
for payments to maximize card utilization, thereby increasing your cash rebate.
Depending on the computer system you have, our field representatives will set your entitiy up to load export files into your general ledger system to record expenses.
In fiscal year 2019, $2,218,752 dollars were distributed to local governments in the form of cash rebates. The rebates for this program have increased five-fold since the project
began in 2009. These are dollars that can be used for equipment, civic improvements, or whatever is needed at your own discretion.
Currently, you will be getting rebate payments ranging from 1.25% to 1.85%, based on quarterly volume.