Department of Administration
State Officials' Purchasing Procedures & Purchasing Card Training
In 2014, the West Virginia Legislature amended state purchasing regulations by passing Senate Bill 356. The legislation, now recognized in West Virginia Code §5A-3-60, called for a mandatory training program for all high-level state government officials on state purchasing procedures and the Purchasing Card Program.
This training is offered twice per year and is recorded and posted online for later viewing.
You may view the Fiscal Year 2019 mandatory training recording following the webinar scheduled for November 1, 2018.
Who needs to attend or view the training?
In accordance with West Virginia Code §5A-3-60 (a), “All executive department secretaries, commissioners, deputy commissioners, assistant commissioners, directors, deputy directors, assistant directors, department heads, deputy department heads and assistant department heads are hereby required to take two hours of training on purchasing procedures and purchasing cards annually.”
If I opt to view the video and audio recording online, what should I do after viewing the training?
West Virginia Code §5A-3-60 (c) states that “All individuals listed in subsection (a) of this section shall certify, in writing and on a form developed by the Director of the Purchasing Division, the date, time, location and manner in which they took the training. Completed forms shall be returned to the director and maintained in his or her office.”
Individuals who view the online video recording to meet the requirements must submit the Certificate of Completion. The Certificate will be accessable following the webinar scheduled for November 1, 2018.
The certificate must be submitted to the West Virginia Purchasing Division at 2019 Washington St., E., Charleston, WV 25305; by email to Purchasing.Training@wv.gov; or by fax to (304) 558-6026.
When and where will the next Purchasing Procedures and Purchasing Card Training be offered?
The first Purchasing Procedures and Purchasing Card Training for Fiscal Year 2019 will be offered as a webinar via WebEx on Thursday, November 1, 2018, from 9 a.m. to 11 a.m.
Registration for this webinar is currently full. To be placed on the waiting list, please email Purchasing.Training@wv.gov with your first and last name, department and/or agency, title, and email address.
Names will be placed on the list in the order in which they are received, and individuals will be notified if a spot becomes available.
Should space not become available, individuals are encouraged to view the recording that will be posted on the Purchasing Division’s website following the webinar or participate in the Spring 2019 webinar to remain in compliance. The date for that webinar will be shared at a later time.
Please note that should you opt to view the recording, a Certificate of Completion must be submitted to the Purchasing Division to receive credit for completing this requirement.
For questions regarding this training, please email Purchasing.Training@wv.gov.