"The 'Tax Exempt' status must be recognized by any West Virginia vendor accepting the VISA card."

In accordance with West Virginia law, purchases made with this card are TAX EXEMPT. Any purchase made with the State’s Purchasing Card, including in-state travel, is exempt from any form of taxation."

 Purchasing Card Program

The Local Government Purchasing Card Program was developed to provide local government entities a single purchasing card program to replace the various card types employed in county commissions, municipalities, boards of education and other miscellaneous local boards and authorities. One single purchasing card program allows local governments to institute a proper transaction monitoring system while earning a rebate that may be utilized for government operations.

 Official State of West Virginia "Purchasing Card"

The West Virginia State Purchasing Card Program was implemented in 1996 addressing the need for a process that would create more accountability for purchases, improve relations with vendors and save the State millions through cost avoidance.

Purchasing Card Forms

Web-based Training Sign In

If you are a P-Card user who has previously established a username, password and security question for the Portal, please logon to myApps.wvsao.gov. If you DO NOT have a login for myApps, please contact your agency's head coordinator. He or She will need to request an account on your behalf.

After creating an account, you can find a link to myApps on the wvsao.gov home page.

E-Travel and Travel Operations

The West Virginia State Auditor's Office partnered with CGI, Inc., to develop an end-to-end electronic travel solution for all state government and higher education institutions that is integrated with the wvOASIS system. Employees of the State of West Virginia are able to book their flights, cars and hotels, obtain authorization for their travel, add expenses and submit their expense reports all within the state-wide E-Travel System.

With a user friendly interface, the system includes functionality to automate per diem and mileage calculations and other policies, which saves state employees time, reduces travel spend and insures policy compliance. In addition to the automation of policies, the system also integrates electronic workflow and reporting. Currently E-Travel Training is conducted in person during the Implementation Process, but all training materials can be viewed by navigating to: MyApps  Enterprise Readiness  Training  Travel  Employee Travel

To maintain continuity in the travel audit process, the E-Travel Section is also responsible for the accurate and timely audit of travel reimbursement requests for those agencies who do not use the E-Travel System.

Direct all travel related inquiries to pcard_travel@wvsao.gov

 West Virginia Local Government "Purchasing & Fleet Card"

The Local Government Purchasing Card Program was developed in order to bring all local government entities into a single purchasing card program and replace the various card types existing today across county and municipal governments. Offering all local government entities the opportunity to be part of one single purchasing card program will allow them to achieve the highest possible rebate back to the local governments.

Training

In partnership with United Bank, the Local Government Purchasing Card Division assists the local government entities in the development of a training program as well as administer training, if requested. Training is based on the minimum requirements to participate in the program which are derived from the policies and procedures governing the entity's program.

 Department of Administration

In 2014, the West Virginia Legislature amended state purchasing regulations by passing Senate Bill 356. The legislation, now recognized in West Virginia Code §5A-3-60, called for a mandatory training program for all high-level state government officials on state purchasing procedures and the Purchasing Card Program.

The code requires that the training be offered live twice annually and that it be recorded by audio and visual means and made available to those individuals unable to attend the training. These state officials are required to take this training once each fiscal year.

Who needs to attend or view the training?

In accordance with West Virginia Code §5A-3-60 (a), “All executive department secretaries, commissioners, deputy commissioners, assistant commissioners, directors, deputy directors, assistant directors, department heads, deputy department heads and assistant department heads are hereby required to take two hours of training on purchasing procedures and purchasing cards annually.”

If I opt to view the video and audio recording online, what should I do after viewing the training?

An audio and video recording of the November 9, 2016 training can be accessed by clicking the button below:

Nov 9, 2016 Training


West Virginia Code §5A-3-60 (c) states that “All individuals listed in subsection (a) of this section shall certify, in writing and on a form developed by the Director of the Purchasing Division, the date, time, location and manner in which they took the training. Completed forms shall be returned to the director and maintained in his or her office.”

Upon viewing the audio and video recording of this training, individuals may access the certificate by clicking the button below:

Training Certificate


The certificate must be submitted to the West Virginia Purchasing Division at 2019 Washington St., E., Charleston, WV 25305; by email to Stephanie.M.Mosley@wv.gov; or by fax to (304) 558-6026.

When and where will the next Purchasing Procedures and Purchasing Card Training be offered?

The next Purchasing Procedures and Purchasing Card Training for Fiscal Year 2017 will be offered on Wednesday, May 3, 2017, from 9 a.m. to 11 a.m. as a live webinar via WebEx. Registration information will be posted at a later date.

For questions regarding this training, please contact Samantha Knapp at (304) 558-7022 or Samantha.S.Knapp@wv.gov.



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